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May 3, 1985
CHANCELLORS
LABORATORY DIRECTORS
SENIOR VICE PRESIDENT--ADMINISTRATION
Delegation of Authority--Policy to Permit Use of the University's
Name
Effective immediately, authority to permit the use of the University's
name is delegated as follows:
- Each Chancellor is delegated within his area of jurisdiction, authority
to permit use of campus names (e.g., University of California, Davis),
and/or abbreviations (e.g., UCLA), or any other name of which said
designations or abbreviations are a part.
- The Senior Vice President--Administration is delegated authority
to permit use of the name "University of California", the
abbreviation "UC", any other name or abbreviation that has
Universitywide application or is of concern to more than one campus,
or any other name of which said designation or abbreviation os a part.
- The Directors of the DOE Laboratories are delegated authority to
permit use of the University's name in connection with activities,
products, or services at each of the installations under their jurisdiction.
- Concurrence of the General Counsel is required before permission
is granted either for commercial use of the name of the University
or for non-commercial use by organizations and groups. This concurrence
can be fulfilled by use of the attached form. If the form is to be
modified, the proposed alterations must be referred to the General
Counsel for specific approval. Moreover, if University officials to
whom delegations are made by this regulation believe that unusual
University liability or exposure may develop from granting the sought
permission, that request should also be referred to the General Counsel
for specific concurrence.
In reaching a decision to grant or withhold permission for use of the
University's name or an abbreviation, Officers are to be guided by the
following policy considerations:
A. COMMERCIAL USE
- Approval shall not be given for advertising listing the University
as a user of any product or service or as the source of research information
on which a commercial program is based, except that approval may be
granted for institutional or goodwill advertising clearly regarded
as being in the best interests of the University. If any doubt exists
as to whether the use of the University's name will contribute to
the best interests of the University, the permission shall be withheld.
- Manufacture and distribution of all commercial products (e.g., lighters,
clothing, pennants, drinking glasses, mugs) bearing the name or decorative
seal of a campus shall be permitted only upon a franchise granted
by the Chancellor or his designated representative. All such manufactured
products shall be produced only after prior express permission of
the Chancellor and must be distributed exclusively through the campus
bookstore or authorized distributors operating under a franchise granted
by the Chancellor. Other authorized distributors must receive their
merchandise through a designated campus bookstore.
- Request for manufacture and distribution of all commercial products
bearing the name and/or unofficial corporate seal of the University
of California, as distinguished from that of a single campus, shall
be referred to the Senior Vice President--Administration. In approving
such request, the Senior Vice President-- Administration shall authorize
distribution solely through one or more of the bookstores of the campuses
or shall authorize other distributors who will receive their merchandise
through a designated campus bookstore and shall notify the Chancellor
on each of the campuses.
B. NON-COMMERCIAL USE BY ORGANIZATIONS AND GROUPS
- Use of the University's name to designate such groups as professional
associations employee organizations, athletic, cultural, and other
interest groups may be granted when deemed to be in the best interests
of the University. (For use of the University's name by registered
campus organizations, see latest edition of University of California
Policies Applying to Campus Activities, Organizations, and Students).
If any doubt exists as to whether the use will contribute to the best
interests of the University, permission shall be withheld.
- Permission when granted shall include the understanding that the
permission does not involve, either expressly or by implication, the
following:
a. Any endorsement or sponsorship by the University; in appropriate
circumstances permission may be made conditional upon a requirement
of an express statement that the University does not endorse or sponsor
the particular activity.
b. Any obligation to provide budgetary support or office space.
C. USE OF INDIVIDUAL EMPLOYEES
- An individual employee of the University not acting within the scope
of employment may make a true and accurate statement of the individual's
relationship or connection with or employment by the University of
California in the course of stating the employee's experience or qualifications
for any academic, governmental, business, or professional or other
employment.
- In all other situations, such an employee may accurately state the
employee's relationship to the University except in those circumstances
in which such identification might reasonably be construed as implying
the support, endorsement, advancement, or opposition of any political,
religious, sociological, or economic movement, activity, or program
by the University. In such circumstances it is the responsibility
of the employee to issue an appropriate disclaimer concurrent with
the use of the University name declaring in substance that the University
is not involved in the particular activity or program.
This delegation of authority supersedes that issued on this subject
on April 8, 1993. Any redelegation of this authority shall be in writing
with a copy to the Director--Coordination and Review.
(signed)
David Pierpont Gardner
Attachment
cc: Members, President's Cabinet
Director--Coordination and Review
Principal Officers of the Regents
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